Privacy is a serious issue. We recognise that your privacy is very important to you, and it is to us as well.
This policy statement relates to Trinity College (ABN 39 485 211 746) and to the Trinity College Foundation (ABN 80 463 885 316).
During our normal business operations, we collect personal information from and about people. By 'personal information' we mean information relating to, or an opinion about, a person whose identity is apparent or can reasonably be ascertained. We are bound by, and are committed to supporting, the National Privacy Principles (NPPs) set out in the Privacy Act 1988
We believe that this statement will address potential concerns you may have about how personal information is collected, held, used, corrected, disclosed and transferred. You can obtain more information about the way we manage the personal information that we hold by contacting us in one of the ways set out below.
Our aim is to both support, and ensure that we comply with, the Information Privacy Principles that form the basis of laws introduced in Australia to strengthen privacy protection for the general public.
In the course of our activities we collect and hold personal information about present students, parents/guardians, donors, alumni, staff and other individuals. This information is required to assist the College and the Foundation in providing courses of study and other services that enable us to fulfil our mission.
We will at all times endeavour to collect personal information from or about you only by lawful and fair means, without being unreasonably intrusive.
At or before the time we collect personal information from you we will take reasonable steps to inform you of the reasons why we are collecting that personal information, who else we might disclose that personal information to, and what will happen if you do not provide personal information to us.
Once we hold personal information, we will take reasonable steps to keep it accurate, up to date, complete and secure.
USE AND DISCLOSURE
Information concerning students enrolled in courses of study or undertaking other educational activities will be provided to and by the University of Melbourne, the MCD University of Divinity, or other relevant education providers, as is required.
You should be aware that others receiving this information may not have privacy policies equivalent to ours, but unless you inform us to the contrary we will assume that we do have your consent to provide such information to other selected parties.
Your information will only be used further when you consent to us using that information for another purpose, or where it is permitted or required by law, or where we reasonably believe it is necessary on health or public safety grounds or desirable on other grounds to use the information for another purpose.
Examples of instances when personal information about you may be disclosed are:
- informing Centrelink of your enrolment details if you are in receipt of payments;
- releasing statistical information to the Department of Immigration and Citizenship (DIAC);
- releasing statistical information to OSHC Worldcare and related entities;
- releasing statistical information to the Department of Education, Science and Training;
- releasing statistical information to the Office of Training and Tertiary Education;
- informing the Australian Taxation Office of your taxation liabilities or your donations;
- checking aspects of your immigration status in Australia through DIAC's Verification of Evisa Online (VEVO);
- assisting the police with personal information about you if you are alleged to have been involved in a criminal offence or may be able to help with their enquries; and
- publishing names, course details, news and photos of students, alumni and friends of the College, both in print media and online.
ACCESS AND CORRECTION
If you ask, we will tell you what personal information we hold about you, and what we do with it. We will facilitate access to you by allowing an inspection of your personal information in person, or by providing copies or a summary of relevant documents, depending on what is most appropriate in the circumstances, following receipt of your request. Any charge we make for providing access will be reasonable.
If you can show that the personal information is inaccurate, we will take reasonable steps to correct it. Note that we need not provide access to personal information in several types of situations, for example where a request is frivolous, or where to provide access would pose a threat to health or public safety, unreasonably interfere with another person's privacy, or be a breach of the law. If we refuse access we will advise you of our reasons for doing so.
SECURITY AND STORAGE
The College and the Foundation hold personal information in electronic and paper-based records. We take all reasonable steps to ensure that the personal information we hold is accurate and complete and that it is protected from misuse and loss. We will destroy or permanently de-identify personal information we no longer need.
We will not adopt as our own any identifiers that you may provide to us such as TFNs, Medicare numbers, etc.
We are committed to providing to those parties whose personal information we hold a fair and responsible system for the handling of their complaints. If at any time you have any complaints in relation to privacy, please contact our Privacy Officer whose contact details are given below. We will seek to address any concerns that you have through our complaints handling processes, but if you wish to take matters further you may refer your concerns to the Office of the Victorian Privacy Commissioner.
CHANGE OF POLICY
We may change this Statement from time to time without prior notice.
If you wish to seek any further information about this statement, please contact our Privacy Officer:
The Executive Officer
Trinity College and Trinity College Foundation
Royal Parade, Parkville, Victoria 3052
Telephone: +61 3 9348 7100
Facsimile: +61 3 9348 7610
ADDITIONAL PRIVACY INFORMATION
Further information on privacy may be obtained by visiting the web site of the Office of the Victorian Privacy Commissioner at www.privacy.vic.gov.au.