Privacy Policy
PREAMBLE
At Trinity College we recognise that your privacy is very important to you; it is to Trinity College as well. We collect personal information provided by and about people. By personal information we mean information or an opinion about a person whose identity is apparent or can reasonably be ascertained. We are bound by, and committed to supporting, the National Privacy Principles (NPPs) set out in the Privacy Act 1988.
We believe that this Statement will address any potential concerns you may have about how personal information you provide to Trinity College is collected, held, used, corrected, disclosed and transferred. You can obtain more information, upon request, about the way we manage the personal information that we hold. If you seek any further information please contact us in one of the ways set out below.
OUR COMMITMENT
Our aim is to both support, and ensure that we comply with, the National Privacy Principles that form the basis of laws introduced to strengthen privacy protection for the general public.
COLLECTION
In the course of our activities we collect and hold personal information about present students, their parents/guardians, alumni, staff and other individuals. This information is required to assist the College in providing courses of study and services which enable us to fulfil our mission.
We will only collect personal information from you by lawful and fair means, without being unreasonably intrusive.
At or before the time we collect personal information from you we will take reasonable steps to inform you why we are collecting that personal information, who else we might disclose that personal information to, and what will happen if you do not provide personal information to us.
Once we hold personal information we will take reasonable steps to keep it accurate, secure, complete and up-todate.
USE AND DISCLOSURE
Information concerning enrolled students will be provided to the University of Melbourne and others as required.
You should be aware that others receiving this information may not have privacy policies equivalent to ours, but unless you inform us to the contrary we will assume that we do have your consent to provide such information to other selected parties.
Your information will only be used further when you consent to us using that information for another purpose, or where it is permitted or required by law, or where we reasonably believe it is necessary on health or public safety grounds or desirable on other grounds to use the information for another purpose.
Examples of instances when personal information about you may be disclosed are:
- informing Centrelink of your enrolment details if you are in receipt of payments;
- releasing statistical information to the Department of Education, Science and Training;
- releasing statistical information to the Office of Training and Tertiary Education;
- informing the Australian Taxation Office of your taxation liabilities;
- assisting the police with personal information about you if you are alleged to have been involved in a criminal offence; and
- publishing names, news and photos of alumni and friends of the College.
ACCESS AND CORRECTION
If you ask, we will tell you what personal information we hold about you, and what we do with it. We will facilitate access to you by allowing an inspection of your personal information in person, or by providing copies or a summary of relevant documents, depending on what is most appropriate in the circumstances, following receipt of your request. Any charge we make for providing access will be reasonable.
If you can show that the personal information is inaccurate, we will take reasonable steps to correct it. Note that we need not provide access to personal information in several types of situations, for example where a request is frivolous, or where to provide access would pose a threat to health or public safety, unreasonably interfere with another person's privacy, or be a breach of the law. If we refuse access we will advise you of our reasons for doing so.
SECURITY AND STORAGE
The College holds personal information on electronic and paper based records.
We take all reasonable steps to ensure that the personal information it holds is accurate and complete and that it is protected from misuse and loss, and to destroy or permanently de-identify personal information we no longer need.
IDENTIFIERS
We will not adopt as our own any identifiers that you may provide to us such as TFNs, Medicare numbers etc.
COMPLAINTS RESOLUTION
We are committed to providing to the Trinity College community and to other parties whose personal information we hold, a fair and responsible system for the handling of their complaints.
If at any time you have any complaints in relation to privacy, please contact our Privacy Officer via the details below. We will seek to address any concerns that you have through our complaints handling processes, but if you wish to take matters further you may refer your concerns to the Office of the Federal Privacy Commissioner.
CONTACT US
If you seek any further information from Trinity College about this Statement or our privacy policy generally, please contact our Privacy Officer:
Director of Communications
Trinity College,
Royal Parade, Parkville, 3052
Telephone: 03-9348 7100
Facsimile: 03-9348 7610
ADDITIONAL PRIVACY INFORMATION
Further information on privacy may be obtained by visiting the web site of the Office of the Federal Privacy Commissioner at http://www.privacy.gov.au/.